It knows your inventory.
Your Operator knows your business, so it watches your stock the way you would if you never slept. It tracks every item against the thresholds you set, sees every account at once, and tells you what to reorder before a customer ever notices.
It runs your inventory better than you can.
It watches the numbers
Because it knows your business, the Operator reads your inventory on whatever schedule fits you. Daily morning checks for most businesses, every few hours for higher-velocity operations. It reads from your sheet, your POS, or any export that writes to Sheets, and it watches all of them at once.
It knows what matters
It remembers the reorder threshold for every item, even ones you forgot you carry. Each item gets judged against its own threshold. Critical items at zero stock are separated from merely low ones, and anything healthy is skipped so the alert stays tight. It never loses track of a single SKU.
It tells you what to do
A summary email or SMS lists every flagged item with its current quantity and reorder threshold, critical items at the top, item name and SKU and count included so you can act immediately. When you want, it can place the reorder itself. Since spending money is risky, it asks first.
One alert. Items grouped by urgency.
Your Operator checks your stock at 8am every day, and it never misses one. If anything is at or below its reorder threshold, you get a single email with a sortable list. Nothing if everything’s fine.
- SKU 1187 — 14" commercial-grade fasteners · 12 left (threshold 40)
- SKU 2204 — Roofing membrane, 4-mil · 3 rolls (threshold 10)
- SKU 3401 — Sealant cartridges (charcoal) · 8 left (threshold 24)
- SKU 1102 — Drip edge, 10ft · 18 (threshold 20)
- SKU 1551 — Roofing nails, 1.25" · 5 boxes (threshold 6)
112 items checked, 104 above threshold. Next check tomorrow at 8am.
It connects to all your tools at once.
It reads inventory quantities and reorder thresholds, and it learns whatever sheet structure you already use.
It sends the low-stock alert to your email, with every flagged item in one clean message, not one per item.
Optional. It texts you for critical (zero or near-zero) items so you see it immediately, even when you are not checking email.
Optional. It posts the low-stock summary to a Slack channel so your whole operations team sees it at once.
Tell it how your inventory works.
Every day at 8am, read my Google Sheet called "Inventory". Column A is item name, column B is current quantity, column C is reorder threshold, column D is SKU. Flag every row where column B is less than or equal to column C. Separate flagged rows into two groups: critical (quantity is zero) and low stock. Email me a summary with critical items first, then low stock items. Include item name, SKU, current quantity, and threshold for each row. Skip rows where the quantity is above the threshold.
Common questions.
What does my sheet need to look like?
Three columns minimum: item name, current stock, reorder threshold. SKU and supplier columns help but are optional. The Operator learns your sheet during setup and remembers it from then on.
Does the Operator place the reorder for me?
It surfaces exactly what needs reordering and can place the order through your supplier’s API. Because anything that spends money is risky, it asks before it buys. You approve, it acts.
How often does it check?
Default is once at 8am every weekday. The Operator runs around the clock, so you can have it check hourly during a busy season, or twice a day for morning and end-of-day. It never takes a day off.
Best tier?
Hapex Plus at $49/month covers this comfortably. See pricing.
Can it pull from Shopify instead of a sheet?
Yes. Connect Shopify in dashboard connections, and the Operator reads stock counts directly from your store. It can watch your sheet, your POS, and your store at the same time.
Still unsure if this fits? Read the docs or meet your Operator and tell it about your business. It costs nothing until you activate.
Your new best employee, watching your stock.
Meet the Operator that knows your business and never lets you run out. Live in under an hour.